Calculators
Wedding Ice Calculator
Ice counts every guest — drinkers and non-drinkers — for chilling and in-glass serving. This layout uses warmer-weather ice allowance (2 lb per guest) alongside a full bar for 100 guests.
Use the controls below to dial ice back to 1.5 lb or change headcount. The checklist prints bag counts rounded up.
Estimates only. Ice is split between chilling and serving in the assumptions block.
100 guests · 4 hours · Full bar · 75 drinking · 25 not drinking
| Category | Needed | Buy |
|---|---|---|
| Beer | 150 drinks | 7 cases |
| Wine | 112.5 drinks | 23 × 750 ml |
| Spirits | 112.5 drinks | 8 × 750 ml |
Assumptions
- Drinking share: 75% of headcount (75 drinking guests)
- Duration: 4 hours → 5 drinks per drinking guest
- Bar split: 40% beer, 30% wine, 30% spirits
- Pour sizes: 5 oz wine, 1.5 oz spirits, 4 oz sparkling
- Ice: 2 lb per guest (60% chilling, 40% serving)
- Mixers: 2 L per 750 ml spirits bottle
Supplies checklist
- Ice — 10 bags (20 lb each)
- Cups — 200 (2 per guest)
- Napkins — 300 (3 per guest)
- Mixers — 16 L
- Garnish (citrus, olives, cherries)
- Serving utensils and bar tools
- Coolers and ice tubs
Estimates only. Adjust the per-guest rates for your crowd.
The Handy Pages · thehandypages.com
What you need behind the bar
- Clear disposable cups sized for wine and mixed drinks (opens in new tab)
- Ice buckets and tongs for bottles on the bar (opens in new tab)
- Bar spoon and jigger for measured pours (opens in new tab)
Find these on Amazon (opens in new tab)
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